Human Resources

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Step 1 - Form I-9 Section 1: As a newly hired remote employee, you must complete each field in Section 1 per instructions, print and sign the Form I-9 Section 1 no later than the first day of employment. Section 1 should never be completed before you have an employment start date from your hiring department. I 9 identification options trading must complete this section with the utmost accuracy to prevent any delays with employment processing.

Read the warning and before attesting to your citizenship or immigration status by selecting marking only one applicable box:. You can mark either of the following boxes:. Then when you click OK on the message, you will get another message like i 9 identification options trading and click OK to fill in the missing field. The Notary or NAU agent are instructed to review Section 1 to ensure accuracy and they may ask you to correct any errors found i.

We ask for your patience during this process because NAU may be liable under federal law if the Form I-9 is not completed correctly. You must i 9 identification options trading present your original unexpired employment identity and authorization documentation within three business days of your employment start date to the Notary or NAU agent. Without influence, you must choose which original unexpired documents you are going to present to the Notary or NAU agent from the Acceptable Documents list on the last page of this instruction packet.

The Notary or NAU agent will review and accept the document s you present to complete Form I-9 Section 2 only if your document s reasonably appears to be genuine and relates to you. The Notary or NAU agent are aware that they must reject your document s if your document s do not reasonably appear to be genuine or relates to you.

They will give you an opportunity to present other documents from the list of Acceptable Documents. If you are a minor under age 18 and or an employee with disabilities and your parent, legal guardian or representative completed Section i 9 identification options trading for you, please contact NAU HR or call In lieu of an acceptable document syou may be able to present a receipt s in place of your original unexpired documentation.

Receipts are not acceptable if your employment is going to last fewer than three business days. Skip to Main Content. Skip to University Life. Skip to About NAU. Last Name Family Name — Enter your full legal last name. If you have two or hyphenated last name, include both names in this field. First Name Given Name — Enter your full legal i 9 identification options trading name. If you have two or hyphenated first name, include both names in this field.

Do not enter middle name here. Middle Initial — Enter your middle initial which is the first letter of your middle name. Other Last Names Used — Enter all other last names used like your maiden name i 9 identification options trading married name.

Address Street I 9 identification options trading and Number — Enter your current physical street name and number of your of your residence. You may enter your Canada or Mexico address if you are a border commuter from Canada or Mexico. You may use your Post Office box as well. Apartment — Enter the number s or letter s that identifies your apartment.

City or Town — Enter your city, town or village in this field. Enter your city and province in this field if you are a border commuter from Canada and enter your city and state if you are a commuter from Mexico.

State — Enter the two letter abbreviation of your state or territory. If you are a border commuter form Canada or Mexico, enter your country abbreviation.

Enter you five- or six-digit postal code if you are a border commuter form Canada or Mexico. Read the warning and before attesting to your citizenship or immigration status by selecting marking only one applicable box: A citizen of the United States. At this point, you do not need to enter any information. A noncitizen national of the United States. A person born in American Samoa, certain former citizens of the former Trust Territory of the Pacific Island and certain children of noncitizen nationals born abroad.

A lawful permanent resident. A person that is not a U. An alien authorized to work. A person who is not a citizen or national of United States or a lawful permanent resident, but is authorized to work in the United States. I 9 identification options trading assistance, you can contact HR at To complete the hiring process, you may be required to present other documentation, but for the purposes of completing the Form I-9, aliens authorized to work must provide only one of the following document numbers to complete Form I Form I Admission Number.

Foreign Passport Number along with Country of Issuance. Print Form I-9 Section 1 by clicking on the Print button at the top of page one. Signature of Employee — By signing this form, you attest under penalty of perjury 28 U.

If you cannot sign your name, you may place a mark ex: X in this field to indicate your signature. You can mark either of the following boxes: I did not use a preparer or translator. You must check mark this box if you did not use a preparer or translator to assist you in completing Form I-9 Section one. If one or more preparer or translator up to five assist you in completing Section 1, the preparer or translator must mark this box.

Then i 9 identification options trading must select the number of Certification areas needed from the drop down menu and any additional Certification area will generate in additional page. Address Street Name and Number - Preparer or Translator must enter their current residential address or physical description of the residence location. City or Town - Preparer or Translator must enter their city, town or village. State - Preparer or Translator must enter the two letter abbreviation of the state, territory or country.

Print the form by clicking on the Print button at the top of the Section 1. Preparing to Present Form I-9 I 9 identification options trading Can a receipt be used? Three types of acceptable receipts: A receipt showing that you have applied to i 9 identification options trading a document i.

Social Security Card or Drivers Licenses that was lost, stolen or damaged. You must present the actual original document within 90 days from the employment start date. You must present the actual Permanent Residence Card Form I by the expiration date of the i 9 identification options trading I stamp or if there is no expiration date, then within one year from the date of admission.

Contact NAU HR for more information because you may need to present a combination of different documents.

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Achieve full compliance with all employment eligibility and E-Verify requirements and virtually eliminate your risk of costly government fines with EBI-9 Solutions. Top it all off with the peace of mind that your data is protected by the most secure ISO certified system in the industry. Our system helps you with Electronic Form I-9, E-Verify, I-9 verification for remote employees , migration and remediation of historical records, and even I-9 audits.

Laws and regulations are constantly changing in this arena and the government is ramping up enforcement efforts. Our system was built to ensure full compliance- even in this ever-changing environment- to ensure your process is always up-to-date. EBI-9 is easy to use and includes live training sessions and unparalleled technical support.

Have all of your records in order, stored electronically and available at the touch of a button. With no servers and no software to maintain, you can search, receive document expiration notices and stay compliant with audited activity logs on each file. The cloud-based system integrates seamlessly with your existing program, gives you real-time results, and eliminates problems caused by human error. Our solution even allows you to integrate your archived paper I-9s into the new electronic system.

The logistics of hiring remotely are complicated. Industries that pull talent from across the country and require onboarding of remote hires need a strong partner to help simplify Form I-9 verification for remote employees. EBI-9 Remote Hire automates the process and eliminates the logistical challenges of not having a representative from the company physically there when doing remote hiring. Completing Form I-9s in the allotted time can create huge challenges for organizations that hire remotely.

Then, you have just three days from that date to finish Section 2. The process is simple, safe and secure. Our cloud-based system allows you to complete the I-9 process securely anywhere, even on your mobile device. Your staff and applicants have the option to sign the Form I-9 with their mouse, stylus or finger, and then use the click-to-sign option to confirm that the information is correct.

Not only can you easily complete the necessary forms remotely, but with EBI-9 Remote Agent you have access to our nationwide networks of agents. This network is available whenever and wherever you need them. Our remote agents help applicants complete Section 2 of the Form I-9, making remote hiring easier than ever. Are you still storing boxes of old, paper Form I-9s? Not only do these old, dusty papers take up room, but they could put you at risk in the event of an audit.

EBI-9 Migration is the easy way to convert all of those historic I-9s into electronic versions. We will scan and upload all of your historical forms and keep them on an easy to access cloud-based platform. This service is not limited to paper forms. We can also convert I-9s you currently store electronically. Once all of your historical Form I-9s are in our easy to manage electronic system, we make sure there are no mistakes that could cost you worry or money down the line.

With Validate-As-You-Go technology, our tier validation authentication, and point error checking algorithm, EBI-9 Audit and Remediation software enables audit-ready compliance for every I The system also tracks employees who have expiring work authorizations, alerts you when action is needed, and automatically purges expired forms based on federal guidelines. This attention to detail makes you virtually audit proof.

Not being in compliance has cost American businesses hundreds of thousands of dollars, but EBI-9 Solutions was created entirely to keep you compliant. The system guides every step of the data input so forms are completed properly. Invalid data is flagged right away and forms cannot be submitted without everything in its place. The system is easy to follow and intuitive. Once everything is converted to digital files the system continually checks for expiring work authorizations, purges old forms and sends alerts when any action is needed.

All of your Form I-9s… new and old… will be audit ready and accessible at the touch of button. Our team of technical experts and immigration lawyers spend thousands of hours each year staying on top of the latest compliance laws.

All of this knowledge is then transferred to our award-winning compliance software. Audit-Ready Reporting Present analytical data in a visually engaging and professional format. Audit-ready reports are quick and easy to create. Forensic Quality Audit Trails Easy access to detailed audit trail of all required actions. Remote Hire Technology Reduce the remote hire process from days to minutes. Configure options by location, user and worksites. Instant Error Checking Invalid or omitted data is not accepted and will alert the user during data entry.

Electronic Signature Options Click to Sign: Verify the Form I-9 information is correct and click-to-sign. EBI-9 uses a point error-checking algorithm with tier validation to check your forms to ensure complete compliance and virtually eliminates the possibility of errors and duplicated or missed data. Our system even maintains a legally compliant audit trail of every action made within EBI EBI-9's electronic cloud-based Form I-9 solutions allows your to seemlessly integrate with your existing HR platform, payroll, or other system of record.

Easily access reports and employee records with a single sing-on system. You can learn more about Form I-9 and their affiliated agencies from the following websites: Department of Homeland Security U. Immigration and Customs Enforcement. Our paperless solution lets you complete, sign and store all documents electronically. Click on the state to see the current legislation.

Think your forms are all in good shape? Human error is the leading cause of these costly mistakes, and there are even more mistakes made when the forms are done on paper. Efficiency Our team of technical experts and immigration lawyers spend thousands of hours each year staying on top of the latest compliance laws. Signature is collected using your mouse, finger or stylus. The electronic signature is shown on the screen on the Form I Be Prepared For An Audit EBI-9 uses a point error-checking algorithm with tier validation to check your forms to ensure complete compliance and virtually eliminates the possibility of errors and duplicated or missed data.

Software Integration EBI-9's electronic cloud-based Form I-9 solutions allows your to seemlessly integrate with your existing HR platform, payroll, or other system of record. Integrate Form I-9 completion into your existing workflows Track and manage E-Verify cases from your own platform Secure data sharing across multiple applications and systems Build scalable and efficient data processing of large data sets Single-Sign On SSO Save time by accessing all of your applications with a secure, single sign-on.

Do I need Form I-9s? Citizenship and Immigration Services form. What does Employment Eligibility mean? Employment Eligibility is a term that is typically used to describe the process used to determine if an employee being hired has a legal right to work in the U.

What are the Form I-9 requirements for remote hires? Section 1 of the Form I-9 must be completed within the first day of hire. Section 2 must be completed within 3 business days from the date of hire.

Section 2 documents must be reviewed and signed in person by a company agent or representative. Which government agencies are affiliated with the Form I-9? How much can it be fined for imporper or incomplete Form I-9s? Our EBI-9 solution provides the highest level of security to ensure the protection and integrity of your data.

Our security exceeds the most stringent federal security requirements. See more background check resources. Contact a Sales Rep.